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FAQs

General

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What is Submittable and how do I use it?

Submittable is an online grant management service that the STF uses to process all STF proposals. Once you log in with your UW NetID, you'll be able to access previous proposals, create new proposals, and manage your current awards all in one easy-to-use portal. If you haven't used Submittable before, check out a brief user guide here: https://submittable.help/en/articles/4058469-getting-started-as-a-submitter.

My RSO is not affiliated with a department, can I still apply?

No. RSOs must have a department advisor or affiliation. The STF cannot unfortunately assist RSOs in seeking departmental affiliation.

Who can apply for funding?

All University of Washington – Seattle departments and RSOs with departmental affiliation are eligible to apply for STF funding.

How do I apply for funding?

The proposal process is three simple steps: Write, Review, Spend. Read more about the process in detail at techfee.uw.edu/proposal-process.

Post-Award

Will I be reminded to submit my annual report each year?

Yes. You will receive a reminder at least 30 days before the annual report is due.

I was awarded funding, how do I access it?

Congratulations on your award! Check your Award Letter for instructions on how to access your funds. All awards are distributed through the UW budget system and require a UW staff member to use.

Can I amend my award after it was approved?

Yes. You may request an extension to your budget deadline, an increase in overall funding, or additional funds for line items not included in your original award. Amendments can be requested by following the instructions on your Award Letter. Amendments which alter the scope or intent of your original proposal will not be accepted; instead, we invite you to submit a new proposal.

Review

Do I have to present my proposal to the Committee?

Yes. Every proposal must be presented before the Committee unless granted an exception by the Chair. These brief presentations are important and give the Committee an opportunity to ask questions about your proposal. Based on the total number of proposals received in a quarter, you may not be required to present and instead will be asked to provide written feedback to specific questions.

What are endorsements and how should I get them?

Every proposal submitted to the STF is made public for UW community members to review and, if they like the project, endorse it by voting or leaving a comment. Endorsements help the Committee better understand the impact that the project will have on the UW community and help you demonstrate the wideness of your project's appeal. You can solicit endorsements by sharing the public link to your proposal or directing people to our website.

Who reviews and approves proposals?

Proposals are first screened for eligibility and compliance by STF staff members. Screened proposals are then reviewed and voted on by the STF Committee.

Get in Touch

Workshops

Learn about the Student Technology Fee and the proposal process by attending a Workshop led by our staff and receive 1:1 support with your proposal.

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Contact Us

Phone: 206-543-2975
Email: stfexec@uw.edu
Office: Husky Union Building 305B

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